BEAMS360® TERMS OF USE
These Terms of Use (“Terms”) govern your access to and use of the BEAMS360® platform, a service provided by Beaconhouse Technology (“Provider,” “we,” “us,” or “our”). By registering for, accessing, or using BEAMS360®, you acknowledge that you have read, understood, and agree to be bound by these Terms and our incorporated policies.
IF YOU ARE ENTERING INTO THESE TERMS ON BEHALF OF A SCHOOL, COLLEGE, OR OTHER EDUCATIONAL INSTITUTION (“INSTITUTION” OR “YOU”), YOU REPRESENT AND WARRANT THAT YOU HAVE THE AUTHORITY TO BIND THAT INSTITUTION TO THESE TERMS. IF YOU DO NOT AGREE TO THESE TERMS, YOU MUST NOT ACCESS OR USE THE SERVICE.
1. Definitions
1.1 “Service” refers to the BEAMS360® AI-powered student enrollment and school management platform, including all associated software, applications, APIs, content, documentation, and technical support.
1.2 “Institution,” “User,” or “You” means the accredited educational entity that registers for and uses the Service.
1.3 “User Content” means all data, information, text, files, and materials that the Institution or its End-Users upload, submit, store, or process through the Service.
1.4 “End-User” means any individual (e.g., students, parents, guardians, faculty, administrative staff) whom the Institution authorizes to access and use the Service.
1.5 “Confidential Information” includes non-public information disclosed by one party to the other, designated as confidential, or which should reasonably be understood to be confidential, including business, product, pricing, technical, and marketing information, and User Content.
2. Eligibility and Account Registration
2.1 The Service is provided exclusively to accredited K–12 schools, colleges, and other private and government-recognized educational institutions.
2.2 To access the Service, you must register an account using a verified institutional email domain. You agree to provide accurate, current, and complete information during registration.
2.3 You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You must promptly notify us at support@beams360.com of any unauthorized use or security breach.
3. Subscription, Fees, and Payment
3.1 BEAMS360® is provided on a subscription basis. You agree to pay all fees specified in your selected plan.
3.2 Fees are non-refundable. Subscriptions automatically renew for successive terms unless you cancel prior to the renewal date.
3.3 We use third-party PCI-DSS compliant payment processors. Failure to pay fees may result in immediate suspension or termination of your access to the Service.
3.4 We reserve the right to modify our fees upon thirty (30) days’ prior written notice (which may be sent by email).
4. Grant of License and Use Restrictions
4.1 Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, worldwide license to access and use the Service for your internal educational and administrative operations.
4.2 You shall not, and shall not permit your End-Users to:
a) license, sublicense, sell, rent, lease, or distribute the Service to any third party;
b) use the Service to process data on behalf of any third party;
c) modify, reverse engineer, decompile, or disassemble the Service;
d) use bots, scrapers, or other automated means to access or extract data from the Service;
e) interfere with or disrupt the integrity or performance of the Service; or
f) attempt to gain unauthorized access to the Service or its related systems.
5. User Responsibilities and Content
5.1 You retain all right, title, and interest in and to your User Content. By submitting User Content, you grant us a worldwide, royalty-free license to use, host, and process the User Content solely for the purpose of providing, maintaining, and improving the Service.
5.2 You are solely responsible for:
a) the accuracy, quality, and legality of your User Content;
b) ensuring your User Content does not infringe upon any third-party intellectual property, privacy, or other rights, and is not offensive, defamatory, obscene, or illegal;
c) the conduct of your End-Users and their compliance with these Terms; and
d) obtaining all necessary consents from End-Users for the collection and processing of their personal data through the Service as required by applicable law.
6. Intellectual Property Rights
6.1 Beaconhouse Technology owns and shall retain all right, title, and interest in and to the BEAMS360® Service, including all software, underlying technology, and intellectual property rights therein.
6.2 Except for the limited license granted in Section 4.1, no other rights are granted to you. You agree not to challenge our ownership of the Service.
7. Data Protection and Security
7.1 We will maintain appropriate technical and organizational measures designed to protect the security and confidentiality of User Content, in compliance with applicable data protection laws.
7.2 Our data processing practices as a “processor” of personal data on your behalf are detailed in our Privacy Policy, which is incorporated into these Terms by reference.
8. Confidentiality
8.1 Both parties agree to use the other’s Confidential Information only to perform obligations under these Terms and to protect such information using at least the same degree of care as used for their own confidential information of a similar nature, but in no event less than reasonable care.
9. Disclaimer of Warranties
9.1 The Service is provided on an “AS IS” and “AS AVAILABLE” basis. To the fullest extent permitted by applicable law, Beaconhouse Technology explicitly disclaims all statutory or implied warranties, including, but not limited to, warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or completely secure.
10. Limitation of Liability
10.1 To the fullest extent permitted by law, our total aggregate liability arising out of or related to these Terms, whether in contract, tort, or otherwise, shall not exceed the total amount of subscription fees paid by you to us in the twelve (12) months preceding the event giving rise to the claim.
10.2 In no event shall either party be liable for any indirect, incidental, special, consequential, or punitive damages, or damages for loss of profits, revenue, data, or use, incurred by you or any third party, whether in an action in contract or tort, even if the other party has been advised of the possibility of such damages.
11. Indemnification
11.1 You agree to indemnify, defend, and hold harmless Beaconhouse Technology, its affiliates, and their respective officers, directors, and employees from and against any and all claims, damages, losses, liabilities, and expenses (including reasonable attorneys’ fees) arising out of or in connection with:
(a) your or your End-Users’ use of the Service;
(b) a claim that your User Content infringes or misappropriates any third party’s intellectual property or privacy rights; or
(c) your breach of these Terms.
12. Suspension and Termination
12.1 These Terms remain in effect for the duration of your active subscription.
12.2 You may terminate your account at any time. We may suspend or terminate your access to the Service immediately, with or without notice, for any material breach of these Terms, including non-payment or any activity that poses a risk to the Service’s security or integrity.
12.3 Upon termination, your right to use the Service ceases immediately. Sections 1, 5.2, 6, 7, 8, 9, 10, 11, 13, and 14 shall survive any termination.
13. Governing Law and Dispute Resolution
13.1 These Terms and any dispute arising from them shall be governed by and construed in accordance with the laws of the Islamic Republic of Pakistan.
14. Miscellaneous
14.1 We reserve the right to modify these Terms at any time. We will provide notice of material changes via email or through the Service. Continued use of the Service after such notice constitutes acceptance of the modified Terms.
14.2 These Terms, together with our Privacy Policy, constitute the entire agreement between you and Beaconhouse Technology regarding the Service and supersede all prior agreements and understandings.