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BEAMS360®
BEAMS360® BEAMS360®

BEAMS360® Privacy Policy

Introduction

At BEAMS360®, we value your privacy and are committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR), the UK Data Protection Act 2018, and other applicable privacy laws.

This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, beams360.com and related services.

1. Information We Collect

We may collect:

  • Personal Information: Name, email, phone number, job title, organization.
  • Account Information: Login credentials, profile data.
  • Usage Data: IP address, browser type, pages visited, time spent on the site.
  • Marketing Data: Your preferences for receiving marketing communications.

2. How We Collect Information

  • Directly from you (e.g., contact forms, account registration).
  • Automatically via cookies and analytics tools.
  • From third-party services we integrate with.

3. How We Use Your Information

  • To provide and improve our services.
  • To respond to your inquiries.
  • To personalize your user experience.
  • To send you updates, newsletters, and marketing (with consent).
  • For legal compliance and security purposes.

4. Cookies and Tracking Technologies

We use cookies to operate our website and improve your experience.

5. Legal Basis for Processing

Under GDPR, we process your data based on:

  • Your consent.
  • Contractual necessity.
  • Legal obligations.
  • Legitimate business interests.

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law.

7. Sharing Your Data

We may share your personal data with the following third parties:

  • Service providers, such as cloud hosting providers, analytics platforms, email delivery services, and payment processors. 
  • Law enforcement or regulatory authorities, when required by law.
  • Business partners (with your consent): Before sharing any data, we will clearly specify the type of partner (e.g., marketing partners, research collaborators) and what personal data will be shared, so you can make an informed decision.

8. International Data Transfers

If we transfer personal data outside the EU/UK, we ensure that appropriate safeguards are in place to protect your information. In exceptional cases where safeguards cannot be applied, we rely on your explicit consent, and we clearly specify when and where this applies.

9. Your Rights (GDPR)

You have the right to:

  • Access your data.
  • Correct inaccuracies.
  • Request deletion (“right to be forgotten”)
  • Restrict processing.
  • Withdraw consent.
  • Data portability.


To exercise these rights, email us at privacy@beams360.com.

10. Security

We implement industry standard measures to protect your data from unauthorized access, loss, or misuse.

11. Compliance with Privacy Laws

  1. FERPA: BEAMS360 complies with all relevant provisions of FERPA. We protect student records of children from the US, collecting only the minimal information needed to provide our services while giving parents full access to their children’s data. 
  2. COPPA: Data collected from children under 13 in the US is subject to strict protection and confidentiality policies to prevent any third parties from accessing it without consent. 
  3. GDPR: EU users can access, update, or delete their personal data, and we comply with key GDPR principles, including data minimization and purpose limitation.

12. Changes to This Privacy Policy

We may update this policy from time to time. Updated versions will be posted on our website.

13. Contact Us

BEAMS360® Privacy Team

Email: privacy@beams360.com

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